Privacy Statement

Journal of Accounting and Management (JAM)  |  e-ISSN 3048-345X

1. Scope and Responsibility

This statement applies to personal information processed through the JAM website, OJS accounts, manuscript files, peer-review and editorial records, journal correspondence, payment administration, and post-publication processes. JAM is published and managed by Universitas Dehasen Bengkulu. Questions or requests should be directed through the journal's official contact page.

2. Information We Process

3. Purposes of Processing

• create and administer OJS accounts and authenticate users;
• receive submissions and conduct editorial screening, peer review, revision, production, and publication;
• communicate decisions, requests, proofs, corrections, and operational notices;
• register and disseminate article metadata through DOI, indexing, discovery, library, and preservation services;
• manage reviewer recognition and editorial-board information where consent or a legitimate scholarly purpose applies;
• administer APC invoices, waivers, payments, refunds, and institutional accounting;
• detect and investigate security incidents, duplicate submissions, research-integrity concerns, and abuse of the platform; and
• meet applicable legal, contractual, audit, preservation, and institutional obligations.

4. Lawful and Fair Processing

JAM processes personal information only when necessary for journal services requested by the user, the legitimate operation and integrity of scholarly publishing, compliance with an obligation, protection of rights and security, or consent where consent is the appropriate basis. Only information reasonably necessary for the stated purpose should be collected and accessed.

5. Public Information

For published articles, the author names, order, affiliations, ORCID identifiers, contributor roles, correspondence information selected for publication, funding, competing-interest statements, data-availability statements, article history, and bibliographic metadata may become public and may be distributed to indexing, DOI, archiving, library, and discovery services. Published metadata forms part of the scholarly record and cannot normally be erased merely because an author later changes affiliation or preference; factual errors may be corrected under the Corrections and Errata Policy.

6. Access and Disclosure

Personal information may be accessible only to persons who need it for a legitimate journal function, including authorized editors, editorial staff, assigned reviewers, production personnel, publisher administrators, and contracted technical services subject to appropriate safeguards. Information may also be disclosed:

• to DOI registration, indexing, archiving, preservation, and library services for published content;
• to an institution, ethics committee, funder, regulator, or competent authority when reasonably necessary to assess a serious integrity, legal, safety, or rights concern;
• to service providers that support hosting, security, email, production, backup, or payment administration under controlled access; or
• when disclosure is required by law or necessary to establish, exercise, or defend legal rights.

Reviewer identities remain confidential under JAM's double-anonymous review process unless disclosure is authorized by policy, consented to by the reviewer, or legally required. Confidential manuscript content must not be uploaded to an unauthorized public artificial-intelligence service.

7. Cookies, Logs, and Analytics

OJS may use session cookies and technical logs required for login, preferences, security, and site operation. JAM should not install third-party advertising, behavioral tracking, or analytics code through custom HTML unless the service has been formally approved, documented, secured, and disclosed with an appropriate consent mechanism where required. Counter scripts or hidden pixels must not be inserted into this Privacy Statement.

8. Retention and Deletion

• Published record: article files, public metadata, and notices are preserved as part of the permanent scholarly record.
• Editorial record: submission, review, decision, and correspondence records are retained for a period reasonably necessary for audit, appeals, integrity, and operational needs.
• Financial record: invoices, receipts, waivers, and refunds are retained under applicable institutional accounting and audit schedules.
• Account data: unnecessary profile information may be corrected, deactivated, anonymized, or deleted where this does not damage the scholarly record, security evidence, or a legal obligation.

9. Security and Incident Response

JAM and its publisher apply reasonable administrative and technical controls, including access limitation, account security, software maintenance, backup, and incident handling. No online system can guarantee absolute security. Users should maintain a strong unique password and report suspected unauthorized access promptly. A material incident will be assessed, contained, documented, and notified to affected persons or competent authorities when appropriate or required.

10. Your Requests and Choices

Subject to the integrity of the scholarly record and applicable obligations, a person may request access to their personal information, correction of inaccurate data, restriction or objection to certain processing, account deactivation, or deletion of information no longer required. The request should identify the person, relevant OJS account or manuscript, specific information, and requested action. JAM may verify identity and explain when a request cannot be fulfilled completely.

11. Policy Boundary

This statement governs personal-information processing. It does not replace research-participant consent, ethics approval, data-sharing restrictions, copyright terms, publication-ethics procedures, or payment rules.